Where did forms go in Word 12?

[If you landed here from a search, the short answer is "you need to turn on developer tools." Do this through File, Word Options, Views, and check the box next to Developer Tools. Now you'll have a Developer ribbon with an option to insert Word, ActiveX, or Web controls (aka "Content Controls"). The original post follows...]

A friend of mine is frustrated that form fields aren't spell-checked in Word 2003, so I opened up the laptop to see if this is solved in Office 12. And guess what? Forms are just plain gone. Insert... Document Parts... Field either isn't it or it just isn't ready in this version. I can create a Fill-In field, and though it exists (I can right-click in that position and see Update Field as an option), there's nothing visible to fill in.

In looking for alternatives it also seems there's no easy way to embed a fillable InfoPath form (or field) in a Word document. I tried Insert Object, but InfoPath remains a third-class citizen in this regard and doesn't appear in the list of options alongside Excel Chart, Project Document and Visio Drawing.

So what's the solution? Is it just buried where I can't find it? Is there another way to create a simple fill-in-the-blanks, check-the-boxes kinda form in Word?

[Read Brian Jones's post to learn about content controls.]

Published Saturday, February 18, 2006 12:46 AM by erobillard
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Comments

Saturday, February 18, 2006 5:26 AM by Damien Guard

# re: Where did forms go in Word 12?

InfoPath is one of the applications in Professional and Enterprise versions and it's sole purpose is forms.

I would guess MS decided to remove the overlapping features. There are some screen shots at http://www.jcxp.net/forums/index.php?s=fd4f8edf188e547ac956993dfab97ebb&act=Attach&type=post&id=1959

[)amien
Saturday, February 18, 2006 5:40 AM by Jan Tielens

# re: Where did forms go in Word 12?

I think that you are looking for Content Controls in Word 12. See Brian's post more info and screenshot: http://blogs.msdn.com/brian_jones/archive/2006/01/09/CustomXML1.aspx
Sunday, February 19, 2006 2:51 PM by Eric Richards

# re: Where did forms go in Word 12?

Hi - Eric Richards from the InfoPath dev team here. I'm not answering your question off hand - there's lots of UI that's been moved around. Be sure that you have your "Developer" tab turned on first for the options of the application where you're trying to do something whizzy. More complicated UI has been turned off by default.

And as for forms and InfoPath - note that there's a new feature called... oh, what's the official name, Document Information Panel? When you view the properties for a document, you're seeing an embedded, autogenerated InfoPath form.

This gets more interesting when you go and open the Office 2007 document from SharePoint. You can see the SharePoint properties in this InfoPath form, too.

Now the fun part: you can customize this form to add rules, calculations, validation, etc, etc (or just make it look snazzy).

For the new Office format, we also provide a feature where you can add a customized InfoPath form into the document (running against XML content in the docx file).

One cool thing for advanced Word devs out there: both Word and InfoPath can run against the same XML at the same time, meaning that you can easily drop SharePoint properties into your Word doc and see both InfoPath and Word handling changes in either place. So, you can have structured information with all sorts of easy to write declarative validation and calculations in the InfoPath form and just drop it into Word and have everything continue working.

This way, you can focus on your structured, validated data in the InfoPath portion of your document and the more free flowing unstructured info in your traditional Word canvas.

Note that PowerPoint and Excel also have the new InfoPath Document Information Properties but it is not nearly as integrated as Word.

Cheers,
== Eric

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