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Expectations When E-Mailing Customer Service

My bank's Web site offers both an e-mail option and phone number for contacting them. I decided to send them an e-mail. Three days later I finally received a reply, which I could have received almost immediately over the phone ( I know I could have called in the meantime).

I was annoyed because I figured if customer service is going to offer e-mail as a contact option, then it should be nearly as quick as a phone call. It seems offering an e-mail option and not replying promptly is worse customer service than not offering an e-mail option at all.

I'm sure there are scenarios that are better suited for e-mail exchanges than for phone calls, but the bank should go the extra step and provide customers with expected e-mail response times or idea usuage guidelines.

Were my expecations unreasonable? Was a same day reply too much to ask?

I have sent plenty of customer service e-mails and have received plenty same-day replies (as well as a few no replies), so I figured my expectations were not unreasonable, especially for a (smaller) financial institution.

 

Comments

 

Alan Yeung said:

E-mail's like voice mail of phone, it's kept in a "storage space"..

Therefore, you can't expect them to respond quickly unless only one e-mail can be received at one time or there're more than enough customer representatives...

Maybe the implementation of instant messaging designed for customer service will help.... let's wish..
August 26, 2004 3:25 PM
 

Andrew said:

Thats nothing, i emailed Acer about my laptop, and it took them 3 weeks! I didnt phone them because i actually forgot about it.

Also, this PC hardware website, i ordered a tv card off it, and wanted to return it. It took me 2 weeks from sending an email because the auto matic system online was broken, to sending the item back. About 10 emails from representitives were exchanged, it was ridiculous.
August 26, 2004 3:28 PM
 

mike said:

Dunno, email is inherently asynchronous, so I guess I wouldn't expect immediate response. Same-day response is actually pretty good, I think. My experience has been mostly next-day response at best.
August 26, 2004 9:15 PM
 

petal said:

if you get quick feedback from email to any large organisation (other than an autoreply) then I'd say you were lucky. My ISP doesn't have any public email addresses - instead via the web site you log calls in a 'Contact Us' app. At any point you can then check on the status, and updates are automatically emailed to you. This has many benefits for all concerned - no email address to be spammed, user categorisation of the subject via hierarchical selections, easy assignment of tasks to staff, automatic customer updates...

personally I hate email and would rather see everyone implementing this approach.
August 31, 2004 9:20 PM
 

15Seconds said:

This weekend I visited a site where it stated responses to e-mail inquiries will take two days.

Simple enough. That's all I ask.
September 13, 2004 10:44 AM
 

TrackBack said:

^_^,Pretty Good!
April 10, 2005 2:14 AM

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