Jan Tielens' Bloggings

Can you only do this if you are a poweruser of something? I can imagine that a lot of administrators and users don't want to get 'spammed' with alerts that were set by users that are not an admin.

Form more help you could check this http://www.sharepointblogs.com/ldusolier/archive/2006/06/08/8189.aspx

Regards,
Luis Du Solier G

Here is an assortment of various 2007 Microsoft Office SharePoint Server Documentation / Reference Materials...

Is there any way to change the email that alert sends? I would like to know if it is possible to change the body of that email and how it's done?

Jan -

I got this much figured out after a little poking around. My problem is the email infrastructure - what goes into the underpinnings of sending email? Can you refer me to an article or a book? Basically, I have a MOSS 2007 installation on a server, and in order to create users I created user names for that server (we don't run Active DIrectory - is that required?). So when I edit the user, there's no email address associated, and no way I have found to add one - whether I'm editing the user record inside SharePoint, or on the server. I've found a couple of internet posts that talk about ActiveDir and Exchange2007, but I've pointed the outgoing email at our SMTP server (and THAT requires authentication, which SP doesn't seem to give me a way to provide).

Thanks for any help you might be willing to share. I realize you're not a public support site, but I thought I'd ask - if you could even point me toward an active user forum, I'd appreciate it very much. I'll check back to see if you are able to respond.

I have the same problem as Rick, I can't assing email addresses to my users!

This is a nice feature, but troubleshooting for a newbie is difficult.  I can assign the alert to a group of my choice, and the group will be told 'ben signed you up for alerts', but alas, no alerts are sent...

Any ideas?

For us people stuck back on 2003 I found a link that describes a work around. Not perfect, but better than nothing.

http://msmvps.com/blogs/obts/archive/2005/06/08/51201.aspx

I have the same problem as Rick and Peter. No Active Directory, only the Windows users belonging to a Windows Group are granted access to the SP Site, and no option to edit the user properties

I have the same problem as Adriano Oliveira.

Is there any way to change the email that alert sends? I would like to know how to customize the body of that email, Subject?

Adriano,  Stjepan

The format and content for the alert messages is defined in the CAML file alerttemplates.xml in

C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\12\TEMPLATE\XML\

Regards,

James

In my List, each list item is associated with a different group. How can i set up an alert on the list to send alerts depending on the group the list item belongs.?

I receive notifications when anything changes on one of my site collections, but the same doesn't happen with the main one.

Could somebody help me?

If you need more out of the Alerts than SharePoint provides 'out of the box' then have a quick look at my employers SharePoint Reminder software that allows you to setup highly customisable email alerts including :-

* Date based reminders - i.e. "This task is now overdue"

* Alert only when item meets certain criteria, e.g. High Priority

* Email alerts at specific times, e.g. 7pm every day or the first Tuesday of the month

* Customisable subject and message that allow you to include fields from list

* Alert when a list item meets a certain approval status e.g. Approved or Rejected

* Email different people or groups depending on data in the list items.

and much more

Cheers...Ryan

I have the same problem as Ben.  I signed up for an alert, got the alert confirmation, but no emails are sent after that.

I have the same problem as Jeff.  I signed up for an alert, got the alert confirmation, but no emails are sent after that.

Hi,

How can I set task due or overdue alert in a task list in MOSS 2007 like SPS 2003? I want to generate reminder mail to task assignee periodically.

We use the alerts by view option.  However I have several views set up in a custom list in SharePoint 2007, but they don't all show up in the alerts by view list.  How can I get all the views on my list to show up in the 'Alerts by view' drop down box?  Thanks!

I signed up for an alert, got the alert confirmation, but no emails are sent after that.

the system account has full rights on the database...

Is there a way to audit sharepoint alerts - other than tracking the 12 hive/LOGS folder on the sharpoint server.

Does anyone have any information on sending alerts to Instant Messenging clients or catching the raised alert in custom code?

Dan.

How to customize the email content of the workflow

(We have developed one workflow by using the default Out-of-the-box template, Approval. Then, in a Document Library, a User will upload the Document and will assign the Document for an Approver for approving the same.

As soon as the User finishes this task one mail will go to the Approver stating this task has been assigned by … and the Due date.)

I want to customize this mail , how we can do this ?

got the alert confirmation, but no emails are sent after that: this was solve in my case by ensuring that the content DB immedsubscriptions table, column SiteUrl contains the correct host name (as in the host header)

we performed gradual upgrade, host header changed.

it's worth a look. MS tech support guided me - they were really stumped!

mark, i've got the same problem you do, been searching for ages now, alert confirmation comes through, but no email sent after that.

i've checked the immedsubscriptions and the web title field has changed, reckon its worth backing up and changing?

Hi,

i'm having the problem with 'search alerts' ....

actually, i've set an alert on any particular search keyword. and after that i've added or modified the search results by adding any new item or modifying the content which comes under the search results. and after that i've also crawled the indexing server... but i've not received any mail alert regarding the change, however i got an email informing me that i've successfully been subscribed to the search alert. there's no such error in event viewer.

anybody .. help me ... i need to get this done as early as possible..

thnx

Immidiate alert  is generated on individual file. When you drag a folder with 100 files in, will receive 100 alert email. That's painful, isn't it?

Is there  a way to group them instead of Zip them.

Thanks

Is there any way to get an alert one day before duedate and every day after due date.

Jan, you and Patrick once made a presentation on building custom "delivery channels" for Sharepoint Portal 2003. Would this work in WSS 3 / 2007?

This could also provide a solutions to Dan Kenny's question on alerts to Instant Messengers.

The only information I can find (even in the latest SDK 1.2) is an undocumented class in Alerts Web Service.

I am setting up a job application using SharePoint 2007 and I would like e-mails to be kicked off to certain people at certain times in the review and interview process. First, as soon as the job applicant's resume and cover letter are attached to a record, I'd like a "Thank You" e-mail to go to the applicant, whose e-mail is listed in the column for Applicant E-Mail. Then, as soon as the hiring manager sets the status to "Review Required" I'd like an e-mail to go to the list of people in the Review Team column with a link to the applicant item in which they can type in their comments after they review the resume. Finally, I'd like an e-mail to go to the HR manager once the status is set to "Interview Requested" so she can start the process for interviewing the candidate.  Does anyone know how to so this? I do not want to use workflow because those e-mails have two links, one to the document and one to the workflow and this is confusing for people here who use SharePoint very little.

Bill, you can create a custom email for a workflow using SharePoint Designer - that should solve your problem with the links.

I have an issue concerning Alert Emails where I need the title of the url to the announcement to be longer than 32 chars. How can I change the character length of the title url to the announcement in the Alert Email?

After creating an alert, is there a way to add additional addressees? We want to send alerts to distribution groups, but want to create and confirm functionality of the alert before adding the distribution group?

Is this better handled by a third party enhancement?

Um did you actually test this out, because unless you were using a version of SharePoint that supported this (I.e. beta...), I'm pretty sure this functionality does not work....

The alert emails that I have set up for a document library (by Exchange 2003 to Outlook 2003) contain links to the relevant documents within the document library but they do not provide the option to check the document out.

When check out is enabled, I was expecting to see the 'Check out to edit' option when the document link was clicked - same as it happens when clicking the document link in the browser.

(or notification that the doc was already checked out by someone else).

Any ideas why this wouldn't be happening?

PLease let me know, is it possible to customize the Alert Messages?

Thanks

Hi,

i can't recived alert in wss 2007.

i have mcafee,may be it infected to wss?

The alert message format in 2007 is annoying to the user & doesn't explain much unlike the beautiful message of 2003. Is the an EASY way of changing the message format without messing up with some code. GOD, don't know what Microsoft were thinking when desiging the alert messages ... HELLOOOO what happened to user experience & user-friendliness >:

Looks like we don't get alerts for new comments added to a blog post. Although I have tested that any updates in the post sends out the alerts , but I never received any alerts for new comments added to the post !.......Anyone knows if this has been tested out or found this to be a bug ?  we are trying to followup with MS in this regards and can update as we hear from them , but wanted to know if any one has more thoughts on this ...appreciate your comments

I have the same problem like other people, i get a mail with "the alert is created" but when there come new messages/news i dont get any alert...

please help!

I had set an alert for documet library and do get alert each time i add a folder to it, but when i click on that alert from my outlook to see that new folder directly, it throws an error.

Please advice.

Is there a way to use the “send alerts to” programmatically?

I'm using the moss object model and the problem I have is that when I create the alert for a few users , it is creating the alert only for the logged user, like if I'm not allow to create alert for other users.

I too had the issue where the confirmation email was sent but no subsequent alerts were sent.

Mine was the host header issue.  I went into the immedsubscriptions table in the content database for the site and I was able to modify the site name to that matching the host header.

Hi, I need to send alert to Sharepoint Group.

But in GUI i can pass either user name or Email Address.

Can you suggest me how to achive this functionality. I donot want to write a custom code. i need to use out of box functionality.

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