Contents tagged with OneNote
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OneNote Page to PDF without Footer
A very useful feature of OneNote is that you can Export or Save a page (or section) as a PDF. I use this for generating invoices for my clients but there are lots of ways quickly turning your OneNote page into a PDF can help your daily workflow.
You can create a PDF out of your OneNote page by going to File > Export and then choosing the PDF format from the list of options on the right.
The exported PDF will include a footer which by default is the OneNote section name and the page number in the PDF:
The File > Export dialog does not have a settings section to turn off the footer but you can do this by using the Print Preview dialog which controls the same footer format.
If you go to File > Print > Print Preview
The Print Preview Dialog will allow you to control the footer format with several different layout options including one for not including a footer at all.
Change the footer to “(none)”:
Close this dialog and now when you Export your OneNote page to a PDF there will be no footer:
The setting is maintained for the life of your OneNote session but once you close and open OneNote again it is lost and resets to the default which is to include the footer. In any case it is good to know there is a way to get rid of the footer when exporting your OneNote page as a PDF.
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OneNote: Do not show Send To OneNote tool in TaskBar
OneNote has a Send To OneNote tool which can be helpful but also adds an icon to your TaskBar. I don’t use it enough (especially on my desktop PC) to always have the Send To OneNote tool running and pinned to my TaskBar, so I like to turn it off. Whenever I install a new instance of Office, it always takes me forever to figure out how to stop the Send To OneNote tool from running in the TaskBar when OneNote starts up.
To stop the Send To OneNote tool from showing in the TaskBar, click on the Send To OneNote icon in the TaskBar to bring up the tool:
And then just uncheck the “Start with OneNote” option at the bottom of the window… that’s it!
It seems like this should be pretty easy to find but this is not the first time I could not figure it out quickly (yes, I install my OS and Office multiple times a year).
What makes this confusing is I run Windows Server usually for development and the Send To OneNote tool, which clearly shows in the taskbar icon in Windows 8.1, does not show in Windows Server (at least with the default display options running through remote desktop).
Under Windows 8.1 you can see the “Start with OneNote” checkbox in the thumbnail:
Under Windows Server you just get the generic thumbnail icon:
Important: Some articles say you can turn off the Send To OneNote tool by unchecking the “Place OneNote icon in the notification area of the taskbar”. While this is true and if you uncheck that option you will no longer have the Send To OneNote tool, you then also lose the quick keys such as Windows+Shift+S to grab a screen clipping. I use the OneNote screen clipping key combination so much that I can’t do without it so turning off the OneNote icon is not acceptable.
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Machine Setup: OneNote 2010 Sort Pages Powertoy
I use Microsoft OneNote a lot for notes, tasks, projects, reference, etc. One of the addins that I recommend for OneNote is the Sort Pages powertoy.
The OneNote 2007 version can be found on Daniel Escapa's Blog > Sort Pages powertoy post.
And now there is a new OneNote 2010 version of Sort Pages created by John Guin.
This one handles subpages and also has an undo feature (very nice!).
Just download the zip file from John’s blog and run the setup.exe. Under the Addins tab now you will have a “Sort Pages” button:
Beautiful!
Technorati Tags: OneNote 2010 -
OneNote Feature I would love to see: Ctrl-Tab
I use Ctrl-Tab all the time in Visual Studio and SQL Server Management Studio to switch between the current file and the previous file (and then quickly back again).
I would love to see OneNote enable Ctrl-Tab to switch between the last OneNote page and current OneNote page. Currently Ctrl-Tab moves from Section to Section in your NoteBook (and hitting Ctrl-Tab and then releasing all keyboard buttons and then hitting Ctrl-Tab again just moves to the next section in your NoteBook when it really feels like it should move back to the previous section). You can get the Visual Studio Ctrl-Tab experience by using the Alt-Left Arrow and Alt-Right Arrow keyboard shortcut but this is the same shortcut as the browser back and forward buttons and is just not natural to the design of OneNote. (I do not think of each page in OneNote as a web page.)
I use Ctrl-Tab so much in Visual Studio and other applications and it would be really nice to have it working in OneNote.
Here is the Microsoft Connect feature request that I submitted: https://connect.microsoft.com/onenote/feedback/details/535310/ctrl-tab-works-just-like-visual-studio
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Use Ctrl-m in OneNote to create a new instance
I love Microsoft OneNote and I use it so much that I want multiple OneNote instances open so that I can quickly use Alt-Tab to switch between the various notebooks, sections, and pages that I am referencing. At first I did not think it was possible to create a second instance of OneNote but then I found that Ctrl-m will create that new instance for you.
Looking under the Window menu, I see that it has been there the entire time:
Interesting that I never tried looking in the Window menu but only found out about Ctrl-m from another user. The OneNote 2007 Keyboard Shortcuts help topic also has Ctrl-m clearly listed.
I wonder if I looked in the File menu and just didn’t think to look under Window?? Or did I just not think that creating a New instance of OneNote is a Window menu function?? What did I not understand about “New Window”? Or was I looking for the New Instance menu item?? I probably will never know… but I sure am happy that I found Ctrl-m. :)
Technorati Tags: OneNote -
Machine Setup: OneNote Sort Pages Powertoy
I use Microsoft OneNote a lot for notes, tasks, projects, reference, etc. One of the addins that I recommend for OneNote is Daniel Escapa’s Sort Pages powertoy.
Just run the setup application that you can get from his blog, close and reopen OneNote, and you will end up with a new button in OneNote:
Clicking this will alphabetically sort the page in the current notebook. (NOTE: As Daniel mentions in his blog there is no undo and no confirmation, so be careful when hitting this button.)
-Jeff
EDIT (2011-01-25): There is now a OneNote 2010 version: http://weblogs.asp.net/jeffwids/archive/2011/01/25/machine-setup-onenote-2010-sort-pages-powertoy.aspx
Technorati Tags: OneNote