Adding multiple documents from Document library as attachement in Outlook

When I figured out the Web Folder trick in IE I also solved a long-running headache.

The problem scenario is: "Users want to add multiple documents they've worked on in a Windows Sharepoint Services site as an attachement to an email, but finds it difficult to remember the url and/or open the site to select files from [File Open]".

The solution is to create a shortcut to frequently used sites and place them in "My Documents". By opening a frequently used site in IE as a Web Folder, and then right-clicking the folder in the left-side folderview they can choose "Send to Desktop (create shortcut)". Placing this in "My Documents" makes this webfolder directly available from Office. In order to select multiple files at a time, users also must change the view (in [File Open]) from Web View to Details and use Ctrl to select multiple files.

Suddenly Sharepoint got to be a lot easier than fileshares by creative use of shortcuts and Web Folders.

 
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Comments

# EROL said:

Thanks EROL http://sharepointerol.blogspot.com/

Thursday, November 18, 2004 4:01 AM
# KjellSJ said:

How about this for making access to team site document libraries simpler: create a normal disk folder with Explorer, then use e.g. Word File-Open to browse to the new folder, and finally use Tools-Add to 'My Places' in the file open dialog. This adds the new folder to the left column in the dialog (at the bottom). Move it up to make it easier to access. Now you have a separate location for your team sites.
Add all the relevant team sites web folders into the new folder by copying them from e.g. 'My Network Places' after opening them as web folders. Also give them user friendly name by renaming them after the copy.
Now all that is needed is a way to automate this prosess.

Thursday, November 18, 2004 9:13 AM
# TrackBack said:
Tuesday, November 23, 2004 10:02 AM