Style Macros for technical authors working in Word

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Published Monday, November 26, 2007 6:19 PM by RoyOsherove
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Tuesday, November 27, 2007 1:21 AM by Ken Egozi

# re: Style Macros for technical authors working in Word

Are doing the outlining for the book yourself?

I thought you are sending them text files, and they'd have a freehand/whatever dude for that

Tuesday, November 27, 2007 7:00 AM by RoyOsherove

# re: Style Macros for technical authors working in Word

Ken: I do the basic styling, and that is then used to generate some of the book's layout. the styling are "hints" to the automated processing and pre-production software.

Tuesday, November 27, 2007 7:24 AM by Steve

# re: Style Macros for technical authors working in Word

Roy, I believe you can already do this from within Word.

Goto...

Modify style > Format > Shortcut Key.

Tuesday, November 27, 2007 7:49 AM by RoyOsherove

# re: Style Macros for technical authors working in Word

Steve, can you list the exact steps in Office 2007?

I can't find it.

Tuesday, November 27, 2007 7:54 AM by RoyOsherove

# re: Style Macros for technical authors working in Word

OK, I found it.

- press the big round icon on the top left

- press word options

- select customize on the left

- select "keyboard shortcuts: customize" button on the bottom middle

- in the categories scroll all the way down to "styles"

- select the desired style to apply on the right

- hit the desired shortcut inside the "Press new shortcut key" field

- press "assign" on the bottom left

Amazingly intuitive.

Thanks for letting me know!

Tuesday, November 27, 2007 8:02 AM by Steve

# re: Style Macros for technical authors working in Word

The way I tend to do it in 2007 is...

- Select the Home tab in the ribbon

- Click the arrow in the bottom right of the 'Styles' browser

- A panel should popup to the right of the document pane

- Right click a style, select Modify

- Then select Format > Shortcut Key

Neither was is exactly intuitive though!

Tuesday, November 27, 2007 8:09 AM by Ian Griffiths

# re: Style Macros for technical authors working in Word

There's a less convoluted path.

1. Right-click on the style.  (Do this either in the Styles gallery in the Home ribbon, or on the Styles tool window if you have that open.)

2. Select Modify... from the context menu

3. Click on Format...

4. Select Shortcut Key... from the menu

5. and 6. same as your last two steps.

Step 3. is pretty counter-intuitive - what does a shorcut key have to do with a style's formatting? But that aside, this has always seemed like a much more direct approach to me. And it's a couple of steps shorter than the route you found.