Sending Better Emails

Like lots of people, I tend to live in world of a gazillion emails and have a reasonable system in place for handling the flood.  However, this post at 43 Folders reminded me that I haven't put as much thought into sending mail.  I think it is well worth a read.

Amongst the particular things I already like to do with sending emails is clarify the subject of any replies I make.  For example, if I'm sent an email with the subject of  "Team Meeting", I will modify it to "[Tue 3pm 290505] Team Meeting".  Also, I ensure that I always address the person by name, and put my name at the bottom.  Makes it so much easier when reading a long email that has gone back and forth.

Now, I'll consider prepending "FYI: " or "RA: " or "RI: "  to the subject of every email I send, as suggested in that post.  Perhaps the first line of the body should be a legend - "(FYI=for your information, RA=request action, RI=request information)"?


  • I like your post better than the one you referred.

    I've been called "The King of the Short Reply" by a few people. Problem is, sometimes chatty people perceive my short responses as being kind of "stand-offish."

    But I am definitely going to employ your suggestions on putting betting info in the subject so the recipient can get better info without having to read the entire e-mail.

  • good.

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